A clear timeline for office moving separates smooth relocations from chaotic failures. Without one, you miss deadlines. You pay more. Your team loses productivity. This guide breaks down exactly when to tackle every task—from lease signing to IT setup. We’ve helped 54k+ businesses move successfully with zero claims. Our proven office relocation schedule ensures you hit every milestone. Follow these phases, and your move will feel organized, not overwhelming.
Why a Structured Timeline Matters for Your Business
Time is your most valuable asset during a move. Every hour your team isn’t working, you lose revenue. Clients notice delays. Projects fall behind. A solid commercial moving timeline prevents this by spreading tasks across manageable phases.
Without structure, businesses make costly mistakes. They book movers too late. They forget to order internet. They discover furniture doesn’t fit on move-in day. These errors add up quickly. Rushed decisions cost 30% more than planned ones .
A proper business move timeline gives you breathing room. You research vendors carefully. You communicate changes to staff calmly. You handle surprises without panic. Plus, your team stays productive because moving tasks don’t overwhelm their daily work .
At Regina Moving, we’ve seen both approaches. Organized moves succeed. Chaotic moves struggle. Which experience do you want?
6 Months Out – Foundation and Strategy
The best moves start early. Six months gives you room to make smart decisions without pressure. This phase lays the groundwork for everything that follows.
Here’s your corporate office moving plan checklist for month six:
- Review your current lease. Understand termination notice periods, penalties, and repair obligations
- Set your relocation budget. Include moving services, new furniture, IT infrastructure, and a 15% contingency fund
- Form a moving committee. Choose representatives from each department who’ll coordinate their teams
- Research potential new spaces. Visit multiple locations with a measuring tape and floor plan
- Create a high-level project plan. Map out major milestones from now until move-in day
Why start this early? Good commercial space gets leased quickly. Quality movers book up months ahead. Early planning ensures you get your first choice, not whatever’s left .
4 Months Out – Vendor Selection and Space Planning
Now you’ve secured your new location. Time to build your vendor team and design your new workspace. This phase focuses on office move step by step execution.
Start by finalizing your office relocation planning stages with professional partners. Interview at least three commercial moving companies. Don’t just compare prices. Ask about their experience with businesses like yours. Check references. Read recent reviews .
Book your mover immediately. Reputable companies fill their calendars 60-90 days out, especially during summer months . At Regina Moving, we recommend locking in your date as soon as your lease is signed.
Now measure your new space carefully. Map out where every desk, meeting table, and filing cabinet will go. This prevents surprises later when your favorite conference table doesn’t fit through the door .
2 Months Out – IT Infrastructure and Detailed Planning
Technology deserves its own timeline. If phones and internet aren’t ready on day one, your team can’t work. Period. This phase prioritizes IT equipment moving timeline tasks.
Follow these critical steps:
- Audit all technology assets. List every computer, server, printer, phone, and cable
- Contact internet providers immediately. Some Regina buildings need 4-6 weeks for new installations
- Create a network diagram. Map how everything connects currently and in the new space
- Plan server migration carefully. Decide what moves when and how data stays protected
- Back up everything. Use the 3-2-1 rule: three copies, two media types, one off-site location
Packing preparation starts now too. Order boxes, bubble wrap, labels, and tape. Create a color-coding system by department. This simple trick saves hours on move-in day .
Update your address everywhere. Clients, banks, suppliers, and Canada Post need to know. Do this now, not during move week .
1 Month Before – Final Preparations
You’re in the home stretch. Thirty days to go. This phase focuses on office move project plan execution and team readiness.
Distribute packing materials to each department. Give clear instructions on what to pack and what to leave for professionals . Label every box with destination room, contents, and handling instructions .
Schedule utility disconnections at your old space. Confirm connection dates at the new one. You don’t want the lights off on move-in day .
Review the final office moving timeline with your moving team. Confirm arrival times, access points, and special requirements. Share this information with building management at both locations .
Move Week and Post-Move Success
Move week finally arrives. All your planning pays off now. But your job isn’t done yet. Stay present and available throughout these final days.
Here’s how to ensure smooth execution:
- Confirm everything 48 hours before. Call your mover, building management, and IT vendors to verify arrival times
- Pack essentials separately. Create “day-one” boxes with chargers, coffee, snacks, and critical files
- Assign supervisors at both locations. They direct traffic and answer questions in real time
- Follow your inventory list. Check off items as they load and unload
- Test IT systems immediately. Don’t wait until Monday to discover problems
Post-move matters just as much. Unpack systematically. Set up common areas first so employees can work. Then handle individual workstations .
Gather feedback after two weeks. What’s working? What needs adjustment? Small tweaks now prevent long-term frustration .
And celebrate! Your team worked hard. A pizza lunch recognizes their effort and builds excitement about the new space .
Let Regina Moving Handle Your Timeline
You don’t have to manage this alone. With 12+ years of experience and 54k+ successful moves, Regina Moving knows exactly how to execute a flawless timeline for office moving. Our zero claim rate proves we handle your equipment like our own.
We offer 24/7 support, transparent pricing, and specialized IT handling. Whether you need weekend moves or after-hours coordination, we adapt to your schedule—not the other way around. Our team visits your current space, creates a custom corporate relocation schedule, and executes every detail so you can focus on running your business.
👉 Book Your Office Move Date Today and get a free, no-obligation quote. Let’s make your Regina office relocation smooth, fast, and completely stress-free.
Top 5 FAQs About Office Moving Timelines
1. How long does a complete office move take?
Total planning spans 3-6 months. The physical move happens over one weekend. Post-move setup takes another 1-2 weeks .
2. When should I book commercial movers?
Book at least 60-90 days before your desired move date. Quality movers fill up quickly .
3. Can I move my office in less than three months?
Yes, but expect higher costs and more stress. Rush moves limit vendor options and require overtime fees .
4. What’s the most common timeline mistake?
Starting too late. Businesses underestimate how long tasks take—especially IT setup and vendor coordination .
5. Do weekends count in the timeline?
Yes. If you move over a weekend, count backward from that date. All preparation must finish by Friday night .
