Moving your office in Regina? Without a solid plan, chaos follows. You need a clear office moving checklist that covers every detail—from lease reviews to IT setup. This guide walks you through each phase so nothing gets missed. We’ve helped 24k+ customers relocate successfully with zero claims. Our experience shows that organized moves save time, money, and headaches. Follow these steps, and your business will settle into the new space faster than you thought possible.
Why Your Business Needs a Structured Moving Plan
A business relocation checklist isn’t just a nice-to-have. It’s essential for survival. Studies show that unplanned office moves cost companies 30% more than organized ones . Why? Because last-minute decisions lead to rushed vendor choices, damaged equipment, and extended downtime.
Every hour your team isn’t working, you lose revenue. Clients notice delays. Projects fall behind. A proper commercial moving checklist prevents this chaos. It breaks down overwhelming tasks into manageable steps. You’ll know exactly what to do at 6 months, 3 months, and 1 week before moving day .
We’ve seen Regina businesses try to wing it. It never ends well. Desks arrive but chairs don’t. Internet gets installed a week late. Files get lost in the shuffle. Don’t let this happen to you. A structured plan keeps your operations running while the move happens around you .
6 Months Before the Move – Strategic Planning
The foundation of every successful move is laid early. Start planning at least six months out. This gives you breathing room to make smart decisions without pressure .
Here’s what to tackle during this phase:
- Review your current lease. Understand termination clauses, notice periods, and repair obligations
- Form a moving committee. Choose department representatives who’ll coordinate their teams
- Set a realistic budget. Include moving services, new furniture, IT infrastructure, and contingency funds
- Research commercial movers. Get quotes from companies with proven corporate office move plan experience
- Secure moving insurance. Protect your assets—especially if you have expensive equipment
Why does this matter? Early planning prevents costly mistakes. You’ll avoid last-minute vendor panic and budget blowouts. Plus, your team feels included from the start, which boosts morale . Regina businesses that plan ahead report 50% less stress during their actual move.
3 Months Before – Logistics and Vendor Selection
Now the real work begins. You’ve got your foundation. Time to build on it. This phase focuses on office relocation steps that turn plans into action.
Start by finalizing your move date. Check it against company events, client deadlines, and holidays . Then officially announce it to employees. Transparency reduces anxiety and builds trust .
Visit your new space with a floor plan. Measure everything. Map out where desks, meeting rooms, and break areas go. This prevents surprises later when your favorite conference table doesn’t fit .
Now hire your movers. Don’t just pick the cheapest quote. Check their commercial movers checklist experience. Ask for references. Read reviews. A professional team like Regina Moving coordinates everything—furniture, IT, and special handling needs .
Consider additional services. Do you need short-term storage? Specialized equipment transport? Interior design help? Book these now while vendors have availability .
2 Months Before – IT Infrastructure and Packing Prep
Technology makes or breaks your move. If phones and internet aren’t ready on day one, your team can’t work. Period. This phase prioritizes office equipment relocation guide tasks that keep you connected.
Follow these IT preparation steps:
- Audit all technology assets. List every computer, server, printer, and phone
- Contact internet providers now. Some installations take 4-6 weeks to schedule
- Create a network diagram. Map how everything connects currently and in the new space
- Plan server migration strategies. Decide what moves when and how data stays protected
- Back up everything. Use the 3-2-1 rule: three copies, two media types, one off-site
Packing preparation starts now too. Order supplies—boxes, bubble wrap, labels, and tape. Create a color-coding system by department. This simple trick saves hours on move-in day .
Don’t forget to update your address everywhere. Clients, banks, suppliers, and Canada Post need to know. Do this now, not during move week .
1 Month Before – Final Countdown
You’re in the home stretch. Thirty days to go. This is where office move planning tips become daily action items.
Distribute packing materials to each department. Give clear instructions on what to pack and what to leave for professionals . Label everything. Every box needs destination room, contents, and handling instructions .
Schedule utility disconnections at your old space. Confirm connection dates at the new one. You don’t want the lights off on move-in day .
Review the final schedule with your moving team. Confirm arrival times, access points, and special requirements. Share this information with building management at both locations .
Section 8: Move Day and Post-Move Success
Move day finally arrives. All your planning pays off now. But your job isn’t done yet. Stay present and available throughout the day.
Here’s how to ensure smooth execution:
- Assign supervisors at both locations. They direct traffic and answer questions
- Follow your inventory list. Check off items as they load and unload
- Keep essentials accessible. Pack a “day-one” box with chargers, tools, coffee, and snacks
- Test IT systems immediately. Don’t wait until Monday to discover problems
Post-move matters just as much. Unpack systematically. Set up common areas first so employees can work. Then handle individual workstations .
Gather feedback after two weeks. What’s working? What needs adjustment? Small tweaks now prevent long-term frustration .
And celebrate! Your team worked hard. A pizza party or team lunch recognizes their effort and builds excitement about the new space .
Let Regina Moving Handle Your Office Relocation
You don’t have to manage this alone. With 12+ years of experience and 54k+ successful moves, Regina Moving knows exactly how to execute a flawless office moving checklist. Our zero claim rate proves we handle your equipment like our own.
We offer 24/7 support, transparent pricing, and specialized IT handling. Whether you need weekend moves or after-hours coordination, we adapt to your schedule—not the other way around.
👉 Book Your Office Move Date Today and get a free, no-obligation quote. Let’s make your Regina office relocation smooth, fast, and completely stress-free.
Top 5 FAQs About Office Moving
1. How long does an office move usually take?
For a small to mid-sized office, the physical move takes one weekend. But total planning spans 3-6 months .
2. Should I tell employees about the move early?
Yes. Announce as soon as details are confirmed. Early communication reduces anxiety and builds buy-in .
3. How do I protect sensitive data during the move?
Back up everything before move day. Use secure transport for servers. Keep backups separate from hardware .
4. What’s the biggest mistake businesses make?
Waiting too long to start planning. Rushed moves cost more and create more problems .
5. Do I need special insurance for office moves?
Yes. Standard policies may not cover business equipment during transit. Ask your mover about commercial coverage options .
